Below are the Cupe Staffing Timelines for June 2019. Please read over the following carefully and make certain that you have updated your resume with NVCI, First Aid and any other information pertinent when applying for positions.
The estimated timelines below provide key information to assist you in planning for CUPE staffing for the
2019-2020 school year. All dates are subject to change.
June 5 (4pm) Deadline for Principals to distribute Notice of Redundancy to impacted staff
June 11 (4pm) Round 1 postings go liveJune 16 (4pm) Round 1 postings close
June 21 (4pm) Successful Applicants from Round 1 on myHRCE
June 21 (4pm) Round 2 postings go live
June 24 (4pm) Round 2 postings close
July 2 (4pm) Successful Applicants from Round 2 on myHRCE
July 3 (4pm) Round 3 postings go live
July 7 (4pm) Round 3 postings close
July 12 (4pm) Successful Applicants from Round 3 on myHRCE
August 21 (4pm) Weekly term postings resume
Permanent EPAs who have been declared redundant will be advised by receiving a Notice of Redundancy.
Principals must distribute the written notices to employees by June 5, 2019 at 4:00 pm.
Permanent EPAs who have been declared redundant in June and remain redundant by any amount at the
end of the Third Round of Job Postings will be issued a layoff notice in accordance with Article 12 of the
Collective Agreement and will be placed on recall. Please note that the layoff period will end for all
employees on September 20, 2019
Application and Resume
All applications must be submitted online clearly stating qualifications and competencies for the position.
Only the information on the resume will be considered. All applications must be received by the deadline
to be considered.
How to Apply for and Rank Positions
All vacant positions (permanent and term) will be posted on Careers. Permanent employees who were
awarded a position in the First Round of Job Postings may apply for positions in the Second and/or Third
Round of Job Postings. Permanent employees who were awarded a position in the Second Round of Job
Postings may apply for positions in the Third Round of Job Postings. If you secure your first permanent
position in one of the three rounds, your permanent status is effective August 1, 2019.
Instructions on How to Rank Positions:
Select the “Job Postings” icon on the main page of Careers at HRCE (accessed from the myHRCE dropdown
Select the category of jobs you are interested in (ex: Educational Program Assistant). A list of current job
postings will appear.
Click on the competition number for the job that you are applying for and the details of the position will
Click on the “Apply” icon to apply for the job.
From the dropdown menu on the right choose the resume and cover letter you wish to use for your
application and then select “Apply”.
If the position is ‘rankable’ and you have applied for more than one rankable position, a table including the rankable positions will appear.
Specify which position you would like to obtain the most toward the top of the list, and which you prefer
less toward the bottom by clicking the blue arrows beside each position.
Positions can be re-ranked until the job posting closes.
Positions will appear in order of those most recently applied for at the top of the table.
Successful applicants will be posted once the positions have been filled by HR, on the Successful Applicants
dropdown menu on myHRCE, by the dates listed in the timeline above. If there are no successful applicants
for a position for Round 1, the position will be re-posted in the subsequent posting round. If there are no
successful applicants for Round 2 and 3, the applicant list will be released to the principal/supervisor to consider term and external applicants.
Applicants who are applying to a position outside their current classification may be required to
participate in an interview in order to determine qualifications and competencies for the position. For
example, this would apply to an EPA applying for a Student Support Worker position.
Term employees who apply for permanent positions in the Second and Third Round of Postings must be
given preference for hire over external candidates. This applies to an employee who held a term position
during the school year; the term employee will be given preference until July 31, 2019. If you are a term
employee and apply for a permanent position in the Second or Third Round of postings, you may be
contacted by the principal/supervisor for an interview. Term employees are hired on the basis of merit
and, only where term employees are relatively equal, will the term employee with the longest period of
consecutive term service be awarded the position.
A term employee who is awarded a permanent position in the Second or Third Round of Postings is not
able to move into a different permanent position in subsequent posting rounds.
All postings go live at 4:00pm on the first day of the round and close at 4:00pm on the last day of the
Round 1 (June 11-16): Open to Permanent CUPE members
Round 2 (June 21-24): Open to Permanent and Term CUPE members; open to external candidates
Round 3 (July 3 -July 7): Open to Permanent and Term CUPE members; open to external candidates
Educational Program Assistant (EPA) Positions
If you are applying for an EPA position, you must complete the EPA specific questionnaire on your resume.
You must hold valid first aid and NVCI certificates. If you do not have NVCI, or it has expired, you are
required to complete NVCI certification at the earliest opportunity in the upcoming school year.
All EPA positions posted after Round 3 are posted as term positions.
The rules for movement following Round 3 are outlined below:
EPA – Permanent With Recall Rights
You may apply for positions up to the
percentage from which you were
reduced at any site. As an example if
you were reduced from 80% to 50%,
you have recall rights to an 80%
EPA – Permanent No Recall Rights
You may apply for term positions at a
different site as long as it is an
increase in percentage and the term
extends until the end of the school
EPA – Term
You may apply for
positions which begin
after your current
term has ended.
Special Note for Positions Requiring American Sign Language
If you apply and are being considered for an EPA position that requires American Sign Language (ASL) and
you do not have the required ASL training, you will be contacted by Human Resource Services staff about completing the training in order to be awarded a position for which you have applied. You will have one
(1) hour to provide a decision to Human Resource Services staff on whether or not you are willing to
complete the required training. Please note that should you agree to complete the required ASL training,
you are required to pay for the cost. Course costs may be reimbursed through the CUPE PD guidelines,
available on myHRCE. It is recommended that you review the reimbursement guidelines prior to applying
for positions that require ASL if you do not already have the training.
Library Support Specialist Positions
Permanent and term Library Support Specialist (LSS) positions will be posted in accordance with the
timelines noted above. Please note, however, that permanent and term Library Support Specialist (LSS)
positions can be posted at any point during the school year.
If you are currently an LSS, you are considered qualified for positions in your current classification. (i.e., if
you are a School-Based LSS you are considered qualified for School-Based LSS positions; if you are BoardBased LSS you are considered qualified for Board-Based LSS positions). Applicants to positions outside
their current classification are awarded positions based on merit (ie. through an interview process, etc.)
and not by seniority.
Early Childhood Educator (ECE) Lead and Support Positions
Permanent and term ECE (Lead and Support) positions will be posted in accordance with the timelines
noted above. Please note, however, that permanent and term ECE (Lead and Support) positions can be
posted at any point during the school year.
If you are currently an ECE Lead or Support, you are considered qualified for positions in your current
classification (i.e. if you are an ECE Support you are considered qualified for ECE Support positions; if you
are an ECE Lead you are considered qualified for ECE Lead positions). Positions will be filled in seniority
order within classification. For example, if you are an ECE Support applying to an ECE Support position,
you will be considered qualified and awarded the position based on your seniority related to the seniority
of other qualified ECE Support applicants.
Applicants to positions outside their current classification are awarded positions based on merit (ie.
through an interview process, etc.) and not by seniority. In order to be considered for an interview, you
must demonstrate in your resume that you meet the qualifications in the job description. If you are not
currently working in an ECE (Lead or Support) position (for example, you are an EPA who is qualified as an
ECE based on the job description), you are eligible to apply for ECE (Lead and Support) positions and will
be considered for positions through a merit-based process, not by seniority.
Community Outreach Worker and Student Support Worker Positions
Permanent and term Community Outreach Worker and Student Support Worker positions will be posted
in accordance with the timelines noted above. Please note, however, that permanent and term
Community Outreach Worker and Student Support Worker positions can be posted at any point during
the school year.
If you are currently a Community Outreach Worker or Student Support Worker, you are considered
qualified for positions in your current classification. (i.e., if you are a Student Support Worker you are considered qualified for Student Support Worker positions; if you are a Community Outreach Worker you are considered qualified for Community Outreach Worker positions). Applicants to positions outside their current classification are awarded positions based on merit (ie. through an interview process, etc.) and not by seniority.
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